{"id":70070,"date":"2020-06-19T20:45:38","date_gmt":"2020-06-19T20:45:38","guid":{"rendered":"https:\/\/withjoy.com\/blog\/?p=70070"},"modified":"2021-08-04T04:09:51","modified_gmt":"2021-08-04T11:09:51","slug":"how-to-use-digital-rsvps-plan-virtual-wedding","status":"publish","type":"post","link":"https:\/\/withjoy.com\/blog\/how-to-use-digital-rsvps-plan-virtual-wedding\/","title":{"rendered":"How to Use Digital RSVPs to Plan Your Virtual Wedding"},"content":{"rendered":"\n<p>With more couples choosing to<a href=\"https:\/\/www.nytimes.com\/2020\/04\/25\/fashion\/weddings\/how-to-livestream-your-wedding.html\" class=\"broken_link\"> get married virtually<\/a>, collecting RSVPs for a digital event might feel unnecessary. After all, couples can simply share their live stream link by text or email. Voila! No digital RSVPs required, right?<\/p>\n\n\n\n<p>Although this is theoretically true, you should know your live streaming platform (i.e. YouTube or Vimeo) may only be able to accommodate a certain number of guests without the stream cutting off or stalling. To ensure your live stream goes smoothly on your big day, it\u2019s wise to have an accurate headcount, just as you would for an in-person wedding.<\/p>\n\n\n\n<p>Fortunately, Joy\u2019s<a href=\"https:\/\/withjoy.com\/online-rsvp\/\"> digital RSVP system<\/a> helps you easily manage this process: you can set up specific RSVP questions and collect guests\u2019 attendance plans and responses \u2014 all from your wedding website. Read on to discover five benefits of using digital RSVPs to plan your virtual wedding.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-1-ask-customized-rsvps-questions-about-your-live-streamed-wedding\"><strong>1. Ask customized RSVPs questions about your live-streamed wedding<\/strong><\/h2>\n\n\n\n<p>After filling in essential details on your Joy wedding website, like your FAQs and Schedule, you can head to your RSVP Questions page to ask guests specific questions about your live-streamed wedding.<\/p>\n\n\n\n<p>Beyond basics like \u201cWill you be attending our virtual wedding?,\u201d you can also include tailored questions and custom prompts. This can be helpful if you want to collect ideas or inspiration to plan your virtual event.&nbsp;<\/p>\n\n\n\n<p>For example, you might ask, \u201cWhat song should we use at our live-streamed wedding ceremony?\u201d in a multiple choice format or text box that allows guests to type an answer.<\/p>\n\n\n\n<p><strong>Tip:<\/strong> You can also drag and reorder your RSVP questions in a way that makes sense for you, as opposed to having them listed on guests\u2019 RSVP forms in the order you entered them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-2-create-follow-up-rsvp-questions-about-your-digital-wedding-and-guests-needs\"><strong>2. Create follow-up RSVP questions about your digital wedding and guests\u2019 needs<\/strong><\/h2>\n\n\n\n<p>After adding the basic RSVP questions you want to ask, you can also create follow-up questions that depend on guests\u2019 prior answers. For example, if a guest marks \u201cYes\u201d to \u201cWill you be attending our virtual wedding?,\u201d their RSVP form can automatically trigger follow-up questions to help you gather additional information.<\/p>\n\n\n\n<p>Here are some essential follow-up RSVP questions you might ask:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>\u201cWhat is your mailing address?\u201d <\/strong>Collecting guests\u2019 mailing addresses in advance is useful if you want to send wedding favors, or even a mini bottle of champagne ahead of the big day for them to enjoy during the live stream.<\/li><li><strong>\u201cDo you need any technical assistance to join the live stream?\u201d <\/strong>Whether it\u2019s potential issues with their electronic device, internet access, or another technical consideration, you want to ensure guests have the tools to access and enjoy your live stream. This could mean arranging a call with them at a later date, but before your wedding day, to troubleshoot.<\/li><li><strong>\u201cWould you be interested in giving a toast?\u201d <\/strong>Given the physical distance and digital nature of your wedding, guests will appreciate the opportunity to play a meaningful role on your big day. On your RSVP Questions page, you can either choose to ask this question to all guests, or to just specific people like close friends and family.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-3-send-gorgeous-invites-that-harmoniously-sync-with-the-rsvp\"><strong>3. Send gorgeous invites that harmoniously sync with the RSVP<\/strong><\/h2>\n\n\n\n<p>The beauty of Joy\u2019s digital RSVP system is that it syncs with Joy\u2019s suite of e-cards and<a href=\"https:\/\/withjoy.com\/blog\/invitations-via-paperlust\/\"> paper invitations<\/a>. Although sending Save the Dates, Invitations, or<a href=\"https:\/\/withjoy.com\/blog\/share-your-changing-wedding-plans-with-change-the-dates\/\"> Change the Dates<\/a> isn\u2019t required to get guests to RSVP, the benefits of doing so are abundant. These benefits include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Creating a special feeling that complements your virtual wedding, as opposed to sending an email or text that just includes your wedding website URL\/RSVP link<\/li><li>Building up guests\u2019 excitement for your virtual wedding<\/li><li>Conveying essential information like the date, time, place, and live streaming link, as well as a list of acceptable electronic devices<\/li><li>Keeping guests updated in a clear, organized, and aesthetically pleasing way in case of any changes<\/li><li>Directing guests to visit your wedding website where they can read more about your virtual wedding and submit their RSVP<\/li><\/ul>\n\n\n\n<p>By sending e-cards and\/or paper invitations, you can ensure guests have all the information they need for your virtual wedding, as well as an opportunity to visit your wedding website and RSVP.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-4-allow-guests-to-access-a-personalized-rsvp-experience\"><strong>4. Allow guests to access a personalized RSVP experience<\/strong><\/h2>\n\n\n\n<p>Once you set up your RSVP Questions page and send your e-cards and\/or paper invitations, both systems work in tandem to create a personalized RSVP experience for each guest. When a guest goes to RSVP via your invite or wedding website, Joy prompts them to add their first name, last name, and email address.&nbsp;<\/p>\n\n\n\n<p>Based on how you<a href=\"https:\/\/help.withjoy.com\/knowledgebase\/why-should-i-add-my-guests-and-group-them-on-the-guest-list\"> set up your Guest List<\/a> and RSVP questions, the system provides each guest with an RSVP that\u2019s tailored to them. This means their RSVP form will list their name, include any plus ones you allowed, and prompt them to answer the RSVP questions you created.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-review-guests-attendance-plans-and-responses-from-your-guest-list-and-inbox\"><strong>5. Review guests\u2019 attendance plans and responses from your Guest List and inbox<\/strong><\/h2>\n\n\n\n<p>Instead of winging your headcount or using some painstaking method to sift through your attendee list, let Joy\u2019s digital RSVP system do the legwork for you. Once a guest submits their RSVP form, you\u2019ll receive immediate confirmation in your inbox and see their information and responses automatically populate on your Guest List.&nbsp;<\/p>\n\n\n\n<p>This makes it easy to see who plans on attending your virtual wedding, as the Guest List stores all the information you need to know in one place. Your RSVP questions will also have their own column on the Guest List, which makes it convenient to review and gather guests\u2019 responses to inform your live stream plans.<\/p>\n\n\n\n<p><strong>Tip: <\/strong>If a guest needs to edit their response, digital RSVPs make it easy. Guests can simply head back to the RSVP to change their responses and resubmit the form. From there, the new responses will be reflected on your Guest List and in your inbox.&nbsp;<\/p>\n\n\n\n<h1 class=\"wp-block-heading\" id=\"h-takeaway\"><strong>Takeaway<\/strong><\/h1>\n\n\n\n<p>Whether you\u2019re having a virtual wedding by choice or necessity, Joy\u2019s digital RSVP system will make all the difference as you plan (or re-plan) your big day. Although you have new considerations to think about, like how to<a href=\"https:\/\/withjoy.com\/blog\/how-to-live-stream-your-wedding-with-joy\/\"> set up your live stream video<\/a>, digital RSVPs can help you create a more streamlined, transparent, and inclusive experience for all.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With more couples choosing to get married virtually, collecting RSVPs for a digital event might feel unnecessary. After all, couples can simply share their live stream link by text or&hellip;<\/p>\n","protected":false},"author":37,"featured_media":70073,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_eb_attr":"","_lmt_disableupdate":"","_lmt_disable":"","fifu_image_url":"","fifu_image_alt":"","footnotes":""},"categories":[93],"tags":[578,7784],"class_list":["post-70070","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","tag-online-rsvp","tag-virtual-wedding"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v25.4) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Use Digital RSVPs to Plan Your Virtual Wedding - Joy<\/title>\n<meta name=\"description\" content=\"Discover how Joy\u2019s sophisticated, digital RSVP system can be helpful as you plan and organize your virtual wedding and live stream.\" \/>\n<meta name=\"robots\" content=\"index, follow\" \/>\n<link rel=\"canonical\" href=\"https:\/\/withjoy.com\/blog\/how-to-use-digital-rsvps-plan-virtual-wedding\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Use Digital RSVPs to Plan Your Virtual Wedding\" \/>\n<meta property=\"og:description\" content=\"With more couples choosing to get married virtually, collecting RSVPs for a digital event might feel unnecessary. 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