Managing your guest list may not have the glitz of picking the perfect dress or the sizzle of planning the menu, but trust us, it's the unsung hero that can turn your wedding into a blockbuster hit. Consider it your VIP list, your entourage, and your backstage pass to wedding perfection.
In this guide, we'll show you how to navigate the guest list like a pro, from grouping your guests to adding and deleting names. So grab your pen and get ready to make your wedding guest list a star-studded affair
Ready to embark on this guest-list adventure? The first step is heading to your Guest List from the admin dashboard.
Adding Guests (manually and importing)
On your guest list click "Add Guests."
Enter their first name, last name, and optionally, their email address, and click "Add Guest."
If you've already got that guest list securely tucked away in a spreadsheet, simply hit the "Import Guest List" button within the Add Guest modal.
The spreadsheet formatting needs to be spot-on. Don't worry, though, this article will guide you through the formatting process. Check it out!
Deleting Guests
Sometimes, you've got to trim the guest list.
Select the guest(s) you're bidding farewell to.
Click "Delete Guest" on the toolbar.
Managing Guest Parties and Plus Ones
You can group guests together to include plus-ones, couples, or families. When guests are grouped, each member will be listed on the eCard, and one person can submit the RSVP for the entire group. For step-by-step instructions, see our article on Creating Parties and Adding Plus Ones.
Tag, You're It
Guest Tags are your new best friend in Joy. These nifty tags help you create guest groups for specific messages, RSVP questions, and event access. Check out "All About Guest Tags" for more tag-tastic info.
Managing Guest List Columns
You can customize your guest list view to focus on the details that matter most to you. Rearrange columns to keep key information in sight, or hide columns you don’t need right now.
Moving Columns
To rearrange columns:
Hover your cursor over a column header, such as Email or Last Email Status.
When the move icon appears, click and hold the column header.
Drag the column left or right to your preferred position.
Release the mouse to drop it into place.
This allows you to keep your most important details, like RSVP status or guest tags, front and center.
Hiding or Showing Columns
To control which columns appear in your guest list:
Click the "Hide/Show Columns" button in the upper right corner of your guest list.
A menu will appear with a list of all available columns.
Use the checkboxes to show or hide specific columns. Your guest list will update immediately.
Some columns are required and cannot be hidden.
These include: First Name, Last Name, Phone Number, Email, Tags, Last Email Status, Plus Ones, Updated On, Address 1, Address 2, City, State, Zip Code, and Country.
Sending eCards and Emails
Select the guest or guests you want to reach out to or click the checkbox at the top of your guest list to select everyone.
Click "Send" and choose the type of eCard or email you want to send.
For a deep dive into eCard magic, check out our detailed article on sending eCards or this one for sending emails.
Merging Duplicate Guests
Oops, did you accidentally invite your cousin twice, or maybe someone RSVP'd with a different name so they're listed twice? We've got a solution. You can merge those guests. You can learn more about how and why to merge here.
Guest Details
Get to know your guests better by clicking on the icon to the left of their name. Dive into their details, including RSVP responses and your email tracking (you can see those little tabs at the top.) It's like having a guest dossier at your fingertips.
Restricting RSVP to the Guest List
Do you want to keep your RSVPs in check so only the people on your guest list can RSVP? We have a solution for this too. It's called Strict Name Matching. It's basically your bouncer, ensuring only names on the guest list get past the velvet rope. Learn more about this feature here.
So there you have it, your ultimate guide to mastering the guest list like a pro with Joy. Now go forth and party plan with confidence! 🎉
Still have some questions?
Ask us directly! Click on the black and white chat bubble in the bottom-right corner of this page to ask us your questions, or you can email us at support@withjoy.com. You’ll get a friendly response from someone on our team! 🙂